Someone checks it before it leaves the business.
The person doing the work hands it in. Someone with the authority signs it off. And the thing it gates — sending the quote, issuing the invoice, ordering from the supplier — doesn’t happen until they do.
Purchase order
Awaiting sign-offCorio Electrical Supplies
PO-0231 · raised by Matt, on site
$1,404.70
inc. GST
Nothing is ordered until this is approved
One check, wherever the business needs one.
It is the same mechanism behind every check in the system, so there is one thing to learn and one place it happens. A quote, an invoice, a variation, a purchase order, a supplier receipt, a piece of compliance evidence — and a week of hours if you want it — are all handed in the same way and decided in the same panel.
Out of the box, work handed in by field staff is cleared by an admin. Nothing to configure before it starts protecting you.
Everyone who could decide it is told the moment it lands — in the app and by email — and the notice opens the decision itself rather than a list to go hunting through.
An approver only ever sees the kinds of thing they’re allowed to decide on.
Timesheet sign-off ships switched off, because most businesses don’t run the ceremony. It’s one setting for the ones that do.
The person who did the work never signs it off.
Separation is absolute: the account that handed something in is refused the decision on it, even if they’re promoted to admin the following week. And a one-person office never deadlocks on its own first submission — where the only person who could ever have cleared it is the one who submitted it, it clears on the spot and is marked as never reviewed, so a later reader can always tell that apart from a real decision.
Two people deciding at the same instant settle to one outcome. The second is told it has already been decided, rather than both landing.
A knock-back goes back with the checker’s note, so what needs fixing is on the record instead of in a phone call.
Clearing it unlocks the action; sending it is still its own permission. An approved quote goes to the client from someone with the authority to send.
The last person who could clear an open submission can’t be archived out of the business while it’s still waiting.
A sign-off covers exactly what was signed off.
Change the thing after it was cleared — edit a line, add one, correct a receipt’s figures — and the clearance is withdrawn and the action is blocked again until someone looks at it fresh. The decision history is kept; the item just isn’t cleared any more. An approval means a person looked at these figures, not at a document that has since moved on.
Every step is on the record: who handed it in, who decided, what went out, and any change that pulled a clearance back.
Approvers decide from the record they’re already reading — the quote, the week, the receipt — in the same panel they’d get from the queue.
A decided item stays readable, with who decided it and their note. One retired because the obligation was waived is shown as withdrawn, never dressed up as a rejection.
An approved purchase order can be placed by the person who raised it, from the trade counter. The sign-off authorised that exact commitment.
Supplier receipt
Read from photoTOTAL
$486.20
- Supplier
- Corio Electrical Supplies
- GST
- $44.20
- Total
- $486.20
Who it’s for.
The same feature reads differently depending on which end of the business you’re standing at.
The owner
Nothing priced, ordered or sent leaves the business without a second person having looked at it — and the trail says who, and when.
The office
A queue of everything still waiting, plus the same decision offered on the record itself, so it gets dealt with where it’s read.
The crew on site
Hand it in from where the work is and get on with the job. A knock-back comes back saying what to fix.
Next door.
The parts of the system this one hands off to.
Hand one in and sign it off.
Fourteen days with your own people. The first quote handed in from site shows the whole loop.